Invoice verification, INV-20418
- 4 lines differ from the contract.
- Disputed: USD 0. Accepted: USD 0.
Financial Intelligence · Expanded Financial Intelligence
Contract-to-Invoice Verification
Compare contracts, purchase orders, agreed rates, invoice charges, quantities, tax and payment terms, and surface exceptions for review.
Demonstration: Aldercroft Facilities Services (fictional) · Facilities management. Fictional data and a scripted answer.
The situation
- Organisation
- Aldercroft Facilities Services (fictional)
- Who is asking
- Procurement finance analyst
- Industry
- Facilities management
- What happened
- A quarterly invoice from the cleaning contractor is higher than the budget, and nobody has compared it with the contract.
The question asked
Does this invoice charge what the contract says, line by line?
What it reads, and who can see the result
- Contract, schedule of rates documentThe signed rates and indexation clause.
- Invoice, Q2 fileThe contractor's invoice with line items.
- Reads
- The contract's rate schedule and the invoice lines attached for this check.
- Does not read
- Other contracts with the supplier, or any bank detail.
- Permission
- The analyst attaches the contract and invoice; the contract owner can see the result.
- Who sees it
- Procurement finance and the contract owner.
Try it
Review each flagged record: confirm it or dismiss it. The totals and the answer below follow your decisions.
| Invoice line | Item | Charged vs contract | Overcharge (USD) | Finding | Decision |
|---|---|---|---|---|---|
| 1 | Daily cleaning, 480 h | 28.00 vs 28.00 | 0 | Matched | None needed |
| 2 | Deep clean, 160 h | 31.50 vs 28.00 | 560 | Rate above the contract rate (31.50 vs 28.00 × 160 h) | |
| 3 | Consumables | cost plus 5% vs plus 5% | 0 | Matched | None needed |
| 4 | Out-of-hours surcharge | 720 vs none | 720 | No such surcharge in the contract | |
| 5 | Waste removal | 340 vs 340 | 0 | Matched | None needed |
| 6 | Waste removal | 340 vs 340 | 340 | Same line charged twice | |
| 7 | Annual indexation | 3.0% twice vs once | 412 | Indexation applied twice | |
| 8 | Window cleaning | 1,150 vs 1,150 | 0 | Matched | None needed |
- Flagged
- 4 of 8 · USD 2,032
- Dispute
- 0 · USD 0
- Accept
- 0 · USD 0
- Undecided
- 4 · USD 2,032
The answer
Simulated answer. Written for this fictional case, not produced by a live model. Only the figures in it are computed, from what you decided above.
4 of 8 lines depart from the contract, USD 2,032 in all.
Four lines are charged above or outside the contract: a higher deep-clean rate, a surcharge the contract does not provide, a duplicated waste line and a doubled indexation [S1][S2]. The other lines agree with the rates.
You have chosen to dispute 0 lines (USD 0) and accept 0 (USD 0); 4 are undecided. A surcharge may exist in a side letter that was not attached, which is why acceptance is a person's call.
Relies on: S1 · Contract schedule of rates, clause 7S2 · Invoice INV-20418, Q2
Review and approval
The contract owner decides. Approving the dispute list prepares a query to the supplier. Nothing is sent or withheld automatically.
Not ready to approve. 4 flagged lines are still undecided. Confirm or dismiss each one first.
In the product this is a different person with the right permission. Here you play that role to see the rule.
What it produces
Contract clause references
- Each disputed line cites the clause of the rate schedule it departs from.
Limits of this example
- Only the contract documents supplied are compared; a variation agreed by email would not be seen.
- The query to the supplier is drafted by a person, not sent by the system.
- This is a scripted demonstration on fictional data. No model was called and no real organisation, person or result is shown.
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