Investigation register
- 0 payments opened for enquiry, USD 0.
- 0 payments recorded as ordinary, with the reason.
Financial Intelligence · Expanded Financial Intelligence
Financial Anomaly Investigations
Connect unusual financial records with the invoices, payments, vendors, contracts and evidence around them, and support investigation, human decisions and a documented o…
Demonstration: Quillfeather Retail Group (fictional) · Retail. Fictional data and a scripted answer.
The situation
- Organisation
- Quillfeather Retail Group (fictional)
- Who is asking
- Internal audit manager
- Industry
- Retail
- What happened
- An ordinary payments review flagged patterns that deserve a closer look before the year-end audit.
The question asked
Which payments look unusual enough to investigate, and which have an ordinary explanation?
What it reads, and who can see the result
- Payments ledger, Q3 exportPayments with payee, date and approver.
- Approval limits documentDelegated authority by role.
- Reads
- Payment lines, payee names, dates and approval records.
- Does not read
- Supplier bank account numbers or personal data of employees.
- Permission
- Internal audit's standing read access.
- Who sees it
- The internal audit manager and the audit committee chair.
Try it
Review each flagged record: confirm it or dismiss it. The totals and the answer below follow your decisions.
| Date | Payee | Narration | Payment (USD) | Finding | Decision |
|---|---|---|---|---|---|
| 04 Jul | Calder Pallets | Monthly pallets | 8,420 | Matched | None needed |
| 13 Jul | Studio Verity | Consulting | 24,950 | Just under the 25,000 approval limit | |
| 13 Jul | Studio Verity | Consulting, part 2 | 24,900 | Second payment to the same payee on the same day, also just under the limit | |
| 20 Jul | Hale Cleaning | Quarterly | 6,100 | Matched | None needed |
| 27 Jul | Brightwater IT | Licences | 11,800 | Posted on a Saturday outside normal processing | |
| 02 Aug | Northgate Print | Marketing | 5,200 | Matched | None needed |
| 16 Aug | R. Thorne | Refund | 3,000 | Round-number refund to an individual with no linked sale | |
| 29 Aug | Fenwick Energy | Utilities | 14,230 | Matched | None needed |
- Flagged
- 4 of 8 · USD 64,650
- Investigate
- 0 · USD 0
- Ordinary
- 0 · USD 0
- Undecided
- 4 · USD 64,650
The answer
Simulated answer. Written for this fictional case, not produced by a live model. Only the figures in it are computed, from what you decided above.
4 of 8 payments match a pattern worth a look, USD 64,650 in all.
Three of the patterns are the ones audit teams commonly test: payments just below an approval limit, a split into two payments on the same day, and a round-number refund with no sale behind it [S1][S2]. A weekend posting is the weakest signal; there may be a legitimate batch.
A pattern is a reason to ask, not a finding. You have marked 0 to investigate (USD 0) and 0 as ordinary (USD 0); 4 are undecided.
Relies on: S1 · Payments ledger, Q3 sampleS2 · Delegated authority table
Review and approval
The internal audit manager decides. Approving the investigation list opens a case for each payment marked to investigate. It does not accuse anyone or stop a payment.
Not ready to approve. 4 flagged payments are still undecided. Confirm or dismiss each one first.
In the product this is a different person with the right permission. Here you play that role to see the rule.
What it produces
Pattern evidence
- Each case lists the pattern, the approval limit and the payments involved.
Limits of this example
- Detecting a pattern does not show intent; every flagged payment has a person to ask first.
- The sample is illustrative and the patterns are examples of common tests.
- This is a scripted demonstration on fictional data. No model was called and no real organisation, person or result is shown.
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