Reclaim register
- Reclaim: 0 items, USD 0 a year.
- Keep: 0 items, USD 0 a year, with the reason recorded.
Financial Intelligence · Expanded Financial Intelligence
SaaS and Cloud Waste Intelligence
Analyse authorised software usage, subscriptions, commitments, cloud resource usage and spend, and identify optimisation opportunities with evidence and permissioned rec…
Demonstration: Brightwater Logistics (fictional) · Logistics. Fictional data and a scripted answer.
The situation
- Organisation
- Brightwater Logistics (fictional)
- Who is asking
- Head of IT finance
- Industry
- Logistics
- What happened
- Software and cloud spend rose 18% this year with no matching growth in headcount.
The question asked
Which subscriptions and cloud resources are paid for but not being used?
What it reads, and who can see the result
- SaaS invoices and licence lists exportSubscriptions with seat counts.
- Sign-in activity exportLast sign-in per user, without content.
- Cloud billing export exportResource and utilisation summary.
- Reads
- Licence counts, last-activity dates, and resource utilisation summaries.
- Does not read
- The content of any document, message or database in those services.
- Permission
- Read-only reporting roles granted by each service's administrator.
- Who sees it
- IT finance, the CIO and the budget owners of each tool.
Try it
Review each flagged record: confirm it or dismiss it. The totals and the answer below follow your decisions.
| Service | Plan | Use | Annual cost (USD) | Finding | Decision |
|---|---|---|---|---|---|
| CRM | 120 seats | 118 active | 0 | Matched | None needed |
| Design tool | 20 seats | 6 active | 8,400 | 14 seats unused for 120 days | |
| Analytics add-on | Enterprise | no queries | 12,000 | No activity in 150 days | |
| Cloud cluster, test | 16 vCPU | 4% busy | 19,800 | Idle outside office hours; sized for a retired project | |
| E-sign | Team | overlaps legal's plan | 3,600 | Duplicate of another team's subscription | |
| 400 seats | 398 active | 0 | Matched | None needed | |
| Pre-production database | Large | 3% busy | 7,200 | Over-provisioned for its load | |
| CI minutes | Pro | within plan | 0 | Matched | None needed |
- Flagged
- 5 of 8 · USD 51,000
- Reclaim
- 0 · USD 0
- Keep
- 0 · USD 0
- Undecided
- 5 · USD 51,000
The answer
Simulated answer. Written for this fictional case, not produced by a live model. Only the figures in it are computed, from what you decided above.
5 of 8 services look under-used, USD 51,000 a year.
Two are seat or subscription overlaps, three are idle or over-sized cloud and analytics resources, and one is a plan sized for a project that ended [S1][S2][S3]. Under-use is a signal, not a verdict: a quarterly tool may look idle for 120 days and still be needed.
You have chosen to reclaim 0 items (USD 0 a year) and keep 0 (USD 0). 5 remain open (USD 51,000).
Relies on: S1 · Subscription registerS2 · Sign-in activity, last 120 daysS3 · Cloud utilisation export
Review and approval
The CIO decides. Approving the reclaim list asks the budget owners to cancel or resize those items. Nothing is cancelled by the system.
Not ready to approve. 5 flagged items are still undecided. Confirm or dismiss each one first.
In the product this is a different person with the right permission. Here you play that role to see the rule.
What it produces
Owner follow-up
- Each owner confirms before cancellation; a seasonal tool is kept with a note.
Limits of this example
- Annual cost is the current contract value; early termination terms are not modelled.
- Utilisation is a summary, not a judgement of value.
- This is a scripted demonstration on fictional data. No model was called and no real organisation, person or result is shown.
More in Financial Intelligence
- Overview and reportingLeaders see finance through spreadsheets that disagree, assembled by hand before every meeting.
- Revenue and profitabilityRevenue leaks quietly, and it is hard to see which customers, products or sites actually make money.
- Costs and optimisationSpend grows across suppliers, licences, cloud services and people with no single place to see what is wasted.
- Financial governanceCash, risk and unusual transactions are watched by different people with different tools, and action is slow.
- Bank-to-Ledger ReconciliationMatch authorised bank transactions, accounting records, settlements and invoices, and find entries that are unmatched, duplicated, missing or delayed, with the matching…
- Revenue AssuranceFind possibly unbilled deliveries, missing invoices, incorrect contract pricing, expired entitlements, missed renewals and other revenue leakage.
- Multidimensional Profitability IntelligenceCalculate supported profitability and margin by customer, contract, project, product, location, department and business unit, respecting the accounting and allocation as…
- AI Cash-Flow ForecastingProduce source-backed cash forecasts with scenario ranges and cash-shortfall warnings, showing assumptions, confidence limits and forecast against actual.
The Financial Intelligence story · This capability in the full register